Posted: Friday, January 26, 2018 5:28 AM
Job Description In a nutshell Siplast is looking for a professional administrative assistant to work directly with our VP/National Sales Manager in our lovely Las Colinas office (conveniently located in the Hwy. 114 & Rochelle Blvd vicinity). Generally the work hours will be Monday - Friday 8 am - 5 pm, with some occasional extra hours needed. The candidate we are seeking will have exemplary administrative experience, preferably involved with gathering and preparing data for analysis and distribution. This position will also be responsible for coordinating occasional customer events, coordinating with internal company personnel, attendees, travel agency, hotels, etc. The successful candidate will bring great interpersonal skills, problem solving abilities, reliability, initiative, and energy! Solid MS Office experience is a must, with high level proficiency in Excel (pivot tables, vLookup) a plus. Siplast provides a friendly working environment, competitive wages, on-site fitness room, great coworkers, business casual environment, Friday jeans dress code, challenging work, and free soup mixes for your dining pleasure! Our benefits offerings are comprehensive, and start the first of the month following date of hire. That's the short version of what we're looking for and what we have to offer. While our atmosphere is friendly and welcoming, we believe employment should be a partnership between the employer and employees, and a good fit for both parties. So here's the entire lowdown on the job. If it sounds interesting so far, please take a few minutes to read the entire (formal) job description below. If you feel there's a match, please apply via the link provided. We look forward to hearing from you soon! The Benefits of Working For Us: Convenient Las Colinas (Hwy 114 & Rochelle) Professional, Friendly Work Environment w/Beautiful Office Accommodations Great Co-workers Opportunity to make a difference Competitive Wages & Bonus Program Multiple Health Care Benefit Choices 401k w/Company Contribution & Immediate Vesting Free garage parking Myriad of other benefits (discount programs, tuition reimbursement, referral bonuses, etc.) Business casual dress code - Jeans on Friday! S ECTION I: GENERAL OVERVIEW AND REPORTING The Sales Administrative Assistant is responsible for performing administrative tasks associated with the sales/executive team, including data tracking and compilation, report generation, customer event administration (ie travel coordination for attendees, report generation, name tags), management of databases, and other duties, as assigned. This position will require extensive Excel experience, creating and utilizing formulas, pivot tables, Vlookup, etc. and reports directly to the VP/National Sales Manager. This position is located in our lovely Las Colinas corporate office, with regular office hours, Monday through Friday 8 am - 5 pm Some overtime may be required. Siplast is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know. Must be able to pass a background check and hair drug test, and be eligible to work in the US without need for employer-sponsored visa (work permit.) SECTION II: DUTIES AND AREAS OF RESPONSIBILITY The primary duties of the Sales Administrative Assistant consist of, but are not limited to, the following: 1. Sales & Field Tech Support: a. Tracking and administration of the Company’s sales initiatives b. Assist Regional Sales Managers with sales-related information tracking c. Prepare forms for semi-annual sales reviews and coordinate schedule and practical arrangements d. Track annual Commercial Excellence statistics and provide regular reports to VP/National Sales Manager and Regional Sales Managers e. Create & update various sales & marketing reports f. Administer monthly Prospect Report for VP/National Sales Manager g. Field Sales & Technical Dept. – calendar reporting h. Manage Distributor, Rep and Warehouse agreements i. Manage any rebate agreement paperwork and year-end documentation 2. Sales-related Events (ie Plant & AP Tours, etc.) a. Coordinate Plant Tours (as scheduled) · Coordinate invitation process, update plant tour database, track responses, phone follow-ups, arrange travel (including flight reservations), coordinate hotel meeting facilities, create name badges · Prepare and ship supplies, coordinate with plant personnel concerning meal planning, etc. b. Track and maintain CEU credits for all Continuing Education class certifications, including the preparation of certificates c. Manage attendee follow-up communications, including attendee survey d. Assist with other special sales events e. Handle travel coordination for attendees for various sales-related events throughout the year and annual off-site sales meeting f. If requested, provide on-site assistance at sales meeting and/or customer events 3. Other Administrative Duties a. Perform administrative duties as requested by President and Vice President/National Sales Manager, such as letters, reports, presentations, etc. b. Sales letters as requested by Liquids, Lightweight, and Specialty Product Managers. c. Production of RFP packages as requested d. Maintain legal files, including summary reports e. Coordinate travel arangements as requested, air travel, vehicle rental, hotel accommodations, etc. for out-of-town guests f. Front Desk coverage: · Act as 4th level phone/door backup during absences g. Provide administrative support or other tasks as assigned 4. Continuing Education Support (following established work instructions) a. Distribute AIA and RCI (roofing industry-related organizations) sign in sheets to employees giving a seminar. b. Submit completed Attendance Records to the AIA. c. Prepare Certificates of Completion as requested d. File e-mails and updates from AIA. e. Submit Form A to AIA for approval f. Submit protocol information to RCI for new presentation approval SECTION III: NECESSARY SKILLS AND ATTRIBUTES a. Minimum Associates degree, bachelors degree preferred (or extensive equivalent work experience) b. Proven solid business writing skills (correct grammar, punctuation, spelling, etc.) c. Demonstrated proofreading proficiency (will be tested) d. Solid work history and dependability e. 5+ years office experience required f. Excellent communication and interpersonal skills (both in person and over the phone) g. Proven advanced level proficiency with 2013 MS Excel (spreadsheet & formula creation, VLookup, Pivot table, etc.) - Required h. Intermediate to advanced proficiency with 2013 MS Office (Word & PowerPoint) - Required i. Professional appearance and demeanor j. Minimum 45 wpm typing skills required k. Proven experience with detail-oriented tasks l. Superb organizational and problem-resolution skills m. Travel planning abilities n. Ability to multi-task (handle multiple projects) o. Successful experience participating in teams p. Resourcefulness to work independently q. Ability to effectively manage stress r. Minimum High School Diploma or GED required SECTION IV: PHYSICAL REQUIREMENTS a. Must be able to work in a sitting position for long periods of time b. Ability to travel unassisted if needed (less than 10%) c. Visual acuity to read documents, computer screens, and files d. Manual dexterity to perform data entry functions e. Ability to bend, pull, crouch, and reach to perform filing functions f. Ability to hear and speak on the phone g. Must be able to lift boxes, etc., up to 30 lbs. Note: The statements herein are intended to describe the general nature and levels of the work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer. Company Description Siplast is a leading manufacturer of commercial roofing products, lightweight insulating concrete products, and waterproofing materials. We're known in the industry for our high quality products, and quality-conscious employees. Landmarks such as the Library of Congress, Empire State Building, and the United Nations General Assembly building are currently being protected by high performance Siplast Roof Systems. This position is located in beautiful Arkadelphia, AR, located in the foothills of the Ouachita mountains. Arkadelphia's location provides easy access to the amenities of larger cities while providing residents and visitors with the safety of a town featured in “50 Fabulous Places to Raise Your Family: The Best Places to Live, Work, and Play.” For full-time permanent positions, Siplast offers a comprehensive benefits package including health care, dental, life insurance, LTD, 401k, vacation, and a multitude of discount programs, and other benefits. No calls from Placement/Recruiting/Staffing Agencies will be accepted.
• Location: Fort Worth
• Post ID: 77143572 fortworth