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Posted: Sunday, March 12, 2017 11:31 PM

Under general supervision, the Senior Administrative Assistant performs moderately complex tasks of a confidential nature for a vice president, senior vice president or executive vice president. This team member has contact with other departments, as well as senior management and high:level officers both internal and external to GM Financial.JOB DUTIES:Prepare and distribute internal and external correspondence (including occasional dictation, meeting minutes, memos, updates to reports, preparation of documents for signature or notary etc.). Screen and route telephone calls while accurately recording and routing messages on a timely basis. Review and distribute incoming mail as well as collect and route all outgoing mail. Coordinate and order office supplies for the department. Schedule and coordinate appointments, meetings, travel arrangements and conference calls and other departmental activities. Maintain and update electronic calendars and task lists for management. Establish and maintain hard copy and/or electronic filing systems for departmental data, documents and other materials; assist with maintenance of board books and records. Assist in the preparation and distribution of professional quality documents, reports or presentations (including presentation materials for board of directors). Provide administrative support for the entire department as needed. Promote a positive, cooperative and professional attitude when dealing with other company departments, customers, dealerships and vendors. Prepare appropriate confidential communication and ensure the integrity of confidential information. Assist senior level management with completion of tasks, agendas and presentations. OTHER IMPORTANT DUTIES:Research information as needed. Perform specialized administrative duties to support specific work unit as needed. Prepare expense reports as needed and assist in routing of payment invoices. When necessary, enlist and coordinate support from other company Administrative Assistants to meet short:term and immediate needs.Recommend and coordinate the use of temporary clerical assistance when appropriate.Ensure the completion of administrative and clerical requirements of company sponsored community investment projects. REPORTING RELATIONSHIP:Reports to: Senior Vice President Direct Reports: NoneKnowledgeThorough knowledge of Microsoft Office products, including Word, Excel, Outlook, Power Point, Access and Project. (The hiring department may desire various or more specific software programs.) Thorough understanding of corporate secretarial and general office procedures. Calls for business or technical vocabulary. Knowledge of GM Financial operations, organizational procedures and staff (if internal candidate). SkillsExcellent oral and written communication skills with an ability to interact with senior management and high:level officers both internal and external to the company. Ability to operate various office equipment such as, but not limited to, fax machine, copy machine and scanner. Ability to learn various computer systems and processes related to time management, expenses, mail and shipping, and corporate governance.Advanced and accurate typing, 10:key and word processing skills, as well as basic math skills. Holder of Texas notary public license preferred.Ability to type 60+ WPM preferred. Superior grammar, spelling and proofreading skills are preferred. Ability to multi:task and make independent decisions within established guidelines relating to the performance of day:to:day duties. Ability to solve problems and meet deadlines. Strong organizational skills and the ability to work in a fast paced environment are required. Ability to work under moderate supervision. Excellent interpersonal and teamwork skills. ExperienceHigh school diploma or equivalent required. Four or more yearsA? experience performing moderately complex administrative duties with a high level of responsibility. Experience supporting senior level man

Source: https://www.tiptopjob.com/jobs/64759453_job.asp?source=backpage


• Location: Fort Worth

• Post ID: 48806668 fortworth
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